Trade Show and Event Organizers
Masters of Trade Show and Exhibition excellence –
delivering the finest trade shows worldwide.
ConvExx is a 25-year old company that provides organizational and management services to non-profit trade associations and produces its own trade shows and conferences.
ConvExx works with you to develop a detailed marketing plan and timeline. All our plans include strategic direction to bring exhibitors and attendees to the event, and to create a global brand. This plan includes every aspect of marketing and PR to ensure coverage from all forms of media.
Check Out our social medias for our shows!
We Create Out of the Box Marketing Opportunities
Top Notch Marketing
ConvExx maintains a database of all exhibitor prospects including the pertinent information on each exhibitor and prospect, generating a record of all meaningful communications with exhibitors that take place throughout the show cycle. Here is a list of a few things that the ConvExx sales team will do for you
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Sponsorship Sales and Fulfillment
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Daily outreach for exhibit space and sponsorship sales
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Exhibitor customer service
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Handle Exhibitor retention from year to year
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New lead generation
Cutting-Edge Sales
We cover every part of the sales process
Associations are a valuable resource for any industry and business community. They foster education, networking, b-to-b commerce, and industry growth as well as individual company and individual’s growth. ConvExx is uniquely situated to manage an association’s needs to help the membership and leadership reach its goals.
ConvExx will work with association leadership to fulfill both the day-to-day operations of an association along with developing long range and strategic plans.
Day-to-day operations and marketing include member communications, educational programming, annual meetings and conferences, committee structure, new member sales and outreach and any other event and program management throughout the year.
From Day-to-day to Future Planning we Help with it All
Association Management
Operations
Every Step of the Show From Start to Finish, We Got it Covered
ConvExx manages all events – trade shows, conventions, special events and consumer festivals from start to finish.
Facility Management – ConvExx works directly with the facility, reviewing all regulations so there are no surprises. We have produced events all over the world in convention centers, resorts, and hotels.
Floor Plans – A managed floor plan creates revenue, happy exhibitors, and efficiency for the attendees. Our clients can always expect the best possible utilization of the trade show floor, whether it be for exhibit space, affiliate needs, or special areas designed to improve traffic flow.
Contractors – ConvExx will take care of all contractor RFPs, service agreements and day-to-day planning with all the contractors needed to produce the best possible event.
Customized Programs and Events – ConvExx will suggest and produce customized showcases, events and programs that enhance the Event Experience as well as bring revenue to the bottom line.
Security & Safety – Our team has worked with security companies, the FBI, Department of Homeland Security, and local law enforcement to ensure the safety of attendees and exhibitors. In addition, with the spotlight on health and safety, ConvExx’s entire team has worked to create pathways to holding safe events, working with Health Departments on state and local levels.
In keeping consistent with the times, ConvExx constantly looks at software and other resources to elevate the process, while always keeping the exhibitor and attendee experience in mind.
The process of acquiring credentials is usually the first touch of the show by your attendees. It’s important that this experience be a warm greeting. Registration is also the best method of gathering important data about who attends your event, their buying power, geographic data and professional interests. The registration process can portray a great introduction to your event – and we recognize the importance of it.
We are experienced in the most current registration technology, watching for new companies and technologies to bring the best to our clients.
We get you the information along the way that will add and enhance your industry database while at the same time managing the process for attendance at events and sessions.
We’ll manage the onsite process, and provide a final report of all registration statistics and demographics in the post-show analysis.
The same occurs with prospective exhibitor and exhibitor data. We guarantee that you get the information that enhances your database with the information you need to make informed decisions about the future of the industry and your organization.
How our Registration Process Helps you and show participants
Registration Information
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Housing and Hotels
Negotiating the best prices for exhibitors and attendees alike
ConvExx is experienced at all facets of hotel negotiations and relationships. Our philosophy of win-win allows the Show to maximize room pickup and the hotel to control inventory, so they can extend the rate as long as possible.
Our staff will negotiate all room blocks and rates and acquire function space as required.
Our systems allow us to monitor reservations by exhibitors and attendees to ensure that only legitimate attendees are housed in official blocks.
VIP reservations and amenities for the Board of Directors, Staff, and Association executives will receive special attention.
Maximum utilization of comp rooms.
ConvExx personnel has experience in developing orientation
agendas that review the history of the association, governance,
long-range plans and board expectations.
